Helika Docs

Editing & Managing Posts

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The Editing & Managing Posts functionality in the Helika Content Creation Engine (CCE) allows you to review, modify, approve, reject, or delete content at any stage of its lifecycle—from AI-generated draft to live public post.

Whether you’re operating in manual, semi-automated, or fully autonomous mode, the CCE’s content management tools ensure your posts remain on-brand, compliant, and strategically aligned.

This section will cover:

  • Post Lifecycle Overview
  • Content Queue Structure
  • Editing Posts
  • Approving and Rejecting
  • Rescheduling Content
  • Deleting Posts
  • Regenerating Content
  • Adding or Changing Media
  • AI Learning from Edits and Feedback
  • Best Practices
  • Troubleshooting

Post Lifecycle Overview

A post in the CCE can exist in the following states:

  • Draft – Created manually or by the AI, not yet reviewed.
  • Pending – Awaiting user approval before scheduling or posting.
  • Scheduled – Approved for future publication at a specific date/time.
  • Posted – Published to the connected platform(s); live link available.
  • Rejected – Declined by the user; stored for audit/reference.
  • Deleted – Removed from queue or live platform (if supported by API).

Content Queue Structure

The Content Queue is the control center for managing all posts across states.

Default Queue Tabs:

  • Pending – Posts awaiting review. Primary view in semi-automated workflows.
  • Scheduled – Posts queued for automatic publishing.
  • Posted – Published content with platform links and engagement previews.
  • Rejected – Archived rejected posts (useful for learning and analytics).
  • Drafts – Incomplete or saved work not yet submitted for approval.

Sorting & Filtering Options:

  • By Character
  • By Platform
  • By Content Type (text, image, video, thread)
  • By Campaign (if applicable)
  • By Date Created or Scheduled Date

Editing Posts

You can edit posts in the Draft, Pending, and Scheduled states.

Edit Workflow:

  1. Select the post.
  2. Click Edit Post.
  3. Modify:
    • Text content
    • Tone override
    • Target audience
    • Attached media
  4. Click Save Changes.

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Tip

For Scheduled posts, edits automatically update the scheduled version—no need to re-approve.

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Note

Editing Posts that are in the Posted state is not possible via CCE (platform restrictions apply).

Approving and Rejecting

Approving a Post:

  • From the Pending tab, click Approve to:
    • Move immediately to Posted (if set for immediate publishing)
    • Move to Scheduled (if future date/time is set)

Rejecting a Post:

  • From the Pending tab, click Reject to:
    • Send the post to the Rejected tab
    • Trigger AI learning (semi-auto and auto modes) to adjust future recommendations

Rescheduling Content

Scheduled posts can be moved to a new publication time.

Steps:

  1. Open Scheduled tab.
  2. Click Reschedule.
  3. Select new date/time (supports timezone alignment per character).
  4. Save changes—post will update in the publishing queue.

Deleting Posts

You can delete:

  • Drafts (local to CCE)
  • Pending posts
  • Scheduled posts
  • Posted content (only if the connected platform’s API supports deletion)

Delete Workflow:

  1. Select post.
  2. Click Delete.
  3. Confirm deletion (irreversible for Draft, Pending, Scheduled).

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Note

For Posted content, deletion also removes it from the live platform (if possible).

Regenerating Content

Instead of manually rewriting, you can instruct the AI to regenerate a post.

Use Cases:

  • The tone is close but not quite right
  • Content needs to reference additional Knowledge Base material
  • You want multiple variations to choose from

Steps:

  1. Select post (Draft, Pending, or Scheduled)
  2. Click Regenerate
  3. Review new version; approve, edit, or reject

Adding or Changing Media

Media can be added, replaced, or removed in Draft, Pending, and Scheduled states.

Accepted Formats:

  • Images: PNG, JPG, GIF
  • Video: MP4 (platform-dependent size limits)
  • AI-generated assets (if Media Generation enabled in Agent Controls)

Steps:

  1. Edit post
  2. Click Add/Replace Media
  3. Upload or select from asset library
  4. Save changes

AI Learning from Edits and Feedback

The AI learns from:

  • Binary Feedback – Approve/Reject actions
  • Engagement Results – Likes, shares, CTR from posted content

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Important!

The AI does not currently learn directly from text edits you make; edits serve as internal refinement for the immediate post only.

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Recommendation

If you notice consistent tone or phrasing issues, adjust the Character Sheet or Agent Controls to improve long-term output.

Best Practices

  • Approve Early for Scheduling – Avoid last-minute rush by approving posts days in advance
  • Use Rejection Notes (planned feature) – Document reasons for rejection to build AI alignment
  • Leverage Regeneration – Don’t settle for “good enough” if the AI can iterate quickly
  • Batch Edit Before Campaigns – For multi-post campaigns, review and adjust all scheduled content at once
  • Track Changes – Keep a log of major edits for analytics correlation

Troubleshooting

Issue: Post changes are not reflected in Scheduled queue

  • Solution: Ensure you saved edits; refresh the queue view

Issue: Can’t edit live post

  • Solution: Most platforms do not allow in-place editing after posting; delete and repost if necessary

Issue: Media won’t upload

  • Solution: Check file format and

Issue: Deleted Scheduled post still published.

  • Solution: Confirm deletion was made before scheduled time; API sync delays can occur—refresh status.

Updated 4 days ago